Incident Reporting and Record Keeping
It is Gribbins policy that you report all incidents, accidents and near misses immediately.
All near misses, first aids, property damage incidents and injuries should be reported immediately to your foreman. Once the foreman is aware of the incident they should contact one of the following within 30 minutes:
- Trevor Atherton at 812-483-8049
- Rick Jordan at 812-305-1801
- Kenny Hollcraft at 317-224-9106
- Gary Plummer at 618-554-5782
Once the safety department is notified, the Area Manager should also be notified.
It is to the employee’s benefit to report these incidents immediately. The employee can receive the medical care that is required to prevent increased severity of the injury and decrease pain and suffering. One example of this is an eye injury: if an employee feels like they have gotten something in their eye it needs to be reported immediately so they can get the appropriate first aid care to remove the debris. This is an incident that if not taken care of immediately can cause more damage to the eye by the employee rubbing their eye or the debris becoming imbedded in the eye. Another example would be lacerations that could become infected. It is imperative that the laceration be cleaned out and antibiotics applied to prevent infection. Another reason to report is that worker’s compensation requires the employee report the incident within the work shift that the injury occurs. Also, when incidents and near misses are reported procedures or policies can be put in place to keep employees from being injured in the future from the same types of incidents. If incidents are not reported immediately disciplinary action will be taken.
OSHA requires each contractor to use the OSHA 300 log to record each injury or illness during the year that meet the OSHA’s determination of a recordable, restricted duty or lost time accident. At the end of the year the employer is required to fill out the OSHA 300A log and post it on each jobsite from February 1st thru April 30th of each year. If OSHA conducts an inspection on your site during this time frame and the log is not onsite it results in an OSHA violation and a fine. As long as you have this log in the back of your safety manual, you will be covered.